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As part of the homework process with my clients, I assess their blog posts organization. Do their categories communicate their brand values clearly? Are tags selected with intention? Do their terms embody relevant keywords for their brand?
Most my clients organized their blog as their brand grew. No formal plan was ever in place, and it is difficult to find relevant posts. They might have hundreds of categories and thousands of tags. That’s okay, especially for our project. While that might be their status at the beginning of the project, it’s not going to be like that very much longer.
We create an outline identifying their categories and tags. These are relevant to their brand goals and keywords. Once I finalized, it’s time to apply it. First, I put in place these terms in the Categories and Tags sections. But, I still need to update each post to ensure it has the right terminology applied. To do this with ease, my favorite feature of WordPress comes into play – Quick Edit.
What is Quick Edit?
Easily change basic post information using the WordPress Quick Edit tool. You do not need to open each individual post. Instead, you can make minor adjustments, such as changing a post’s categories and tags.
How to Edit Posts With Quick Edit
- Visit All Posts under Posts in your WordPress Dashboard. You should be familiar with this screen, it will show a list of your posts.
- If you wanted to edit the full post, you would click on the post title. When you hover over the title, you will see four links appear beneath it: Edit, Quick Edit, Trash, and Preview. Select Quick Edit.
- In Quick Edit, you can edit the following fields:
- Title: Change the post title.
- Slug: Change the post slug. Don’t do perform this action on published posts unless you redirected it.
- Date: Change the post date.
- Password: Add a password to a post or make it private.
- Categories: Select categories from a checkbox or remove categories.
- Tags: Add or remove tags from a post. You will type directly into this field, so make sure you are using consistent terms. If you always use “vegetables”, make sure you enter “vegetables” and not “vegetable”.
- Comments: Turn comments on/off with this checkbox.
- Pings: Turn pingbacks on/off with this checkbox.
- Author: Change the post author.
- Status: Change the post status from draft, published, or pending review.
- Sticky: Make this post the top of your blog page (see this tutorial).
- Once you have made changes to the post in Quick Edit, make sure you click Update to apply those changes. If don’t, none of the changes will apply.
How to Edit Pages With Quick Edit
To edit your pages, visit All Pages under Pages in the WordPress Dashboard. The same sort of setup applies to pages as it does with posts, but with the following exceptions:
- You cannot assign categories and tags to pages, so those fields are absent from the Quick Edit.
- Parent field allows you to organize pages hierarchically. I rarely recommend this practice for bloggers.
- Template: Changes the template of the page. In my premade themes, page templates are Default, Full, and Recipe Box. You can switch page templates with this feature.
Quick Edit Limitations
This tool works awesome for small changes to blog posts. Yet, if you want to change your post content (text and images) or switch out a feature image, quick edit is not your tool. You need to go into the post to update those features.
You might find yourself needing to add the same category or tag to many posts. Or, you might want to turn off comments on all your pages. Instead of going through each post one-by-one, you want to use the Bulk Edit Tool. This tool allow you to apply those changes in a few simple clicks.
- Under All Posts in Posts, select the checkbox next to the posts (or pages) you want to edit.
- In the Bulk Actions dropdown, select Edit then press Apply.
- The bulk edit options will appear at the top of the screen, and it should look like the Quick Edit. You will see a lists of posts that the bulk edit will apply to. Make your bulk changes.
- Press Update to save your changes.
You can put in place your blog organization with past posts using both tools. Once you have the structure, it’s easy to maintain with your new content!
You might like these posts How to Transfer Your WordPress Blog to SiteGround and Did Your Designer Cost You Pageviews. Want more WordPress tutorials? Check out these posts! If you have a question, leave a comment below!